DESCRIPTION

Job Purpose: 

The Director of Operations and Support for the College of Medicine and Health Sciences is responsible for overseeing and coordinating various administrative and operational functions to ensure the smooth functioning of the college. Responsibilities include areas of Khalifa University’s College of Medicine and Health Sciences (CHMS) Strategic Initiatives, Finance, Facilities Management, Environment Health and Safety, Marketing and Promotions, Student Services and Human Resources functions.

Key Roles & Responsibilities: 

Strategic Responsibilities:

• Drive the formulation of the Department's strategy, as well as annual business plans.
• Develop the Department’s policies and procedures, adhering to the overall business objectives of the University, ensuring they promote leading practices and excellence.
• Develop and manage the Department’s budgets; monitor the performance of budgets and report back on a timely basis to ensure that divergences are addressed promptly.

Operational Responsibilities:

• Provide leadership and strategic direction to the administrative and operational teams within the college.
• Collaborate with the Dean in setting and executing the college's strategic objectives and goals.
• In collaboration with Finance Department, provide financial planning functions which includes financial management of CMHS’s operating budget, tracking commitments, long-term planning, major equipment purchases, and development and evaluation of funding models.
• Allocate resources efficiently to support academic and research activities.
• Coordinate with Facilities Management Department to provide management functions that includes analysis of space availability and requirements, capital planning, major renovations, infrastructure, and tracking of space assignments and commitments.
• Oversee the maintenance and management of college facilities, ensuring they are safe and conducive for teaching, research, and clinical activities.
• Plan and execute infrastructure improvements as needed.
• Supervise and support the administrative and support staff within the college.
• Coordinate with Human Resources Department to provide management functions which includes faculty hiring, compensation, incentives; oversight of the staff salary adjustments; payroll and stipend transactions; and reporting.
• Participate in recruitment, training, and performance evaluations of staff members.
• Collaborate with Procurement Division to provide functions which includes all purchasing, planning and authorizations.
• Collaborate with academic departments to ensure effective academic program delivery.
• Ensure that the college complies with all relevant regulations and accreditation standards.
• Prepare and submit necessary reports and documentation for accreditation processes.
• Contribute to the development and execution of the college's strategic plan.
• Identify opportunities for growth and improvement in the college's operations.
• Foster effective communication and collaboration between different departments and stakeholders within the college.
• Act as a liaison between the college and the university administration.

Other Responsibilities:

• Collaboration with other local, regional and international medical schools, professional organizations and working with other external entities regarding clinical practice.
• Generate and present regular reports and reviews on administration-related budgets, contracts, expenditures and purchases to the Management
• Ensure all KU services meet health and safety requirements and comply with related developed regulations
• Ensure all projects are arranged for and completed on time and within agreed budget
• Ensure adherence to the University's information security policies and procedures, and report breaches or other security risks accordingly
• Ensure coordination with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by Line Manager Supervisory Responsibilities
• Provide coaching, guidance and mentoring as required to enhance the internal capabilities of the team and ensure the achievement of established objectives and plans.
• Recommend appropriate training courses as per the pre-determined training needs, evaluate their effectiveness, and monitor their results.
• Carry out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices.
• Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.
• • Follow-up on employees' administrative affairs such as vacations, leaves and other administrative and related affairs.

QUALIFICATIONS

Required Qualifications:

• A Master’s Degree in business administration, healthcare management, education administration or similar fields.

Required Experience:

• A minimum of 14 years of experience directly related to the duties and responsibilities specified, of which 5 years should have been in a senior managerial position, preferably in higher education.

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).