Senior Facilities Manager

Location: Doha - Qatar
End of Advertisement Period: 8 June 2024 or earlier subject to shortlisting the best-fit candidates
Job Type: Management Role
Contract Duration: Renewable
Remuneration and Benefits

• Competitive tax free package, 
• Annual Return Air Tickets
• Private Medical Insurance 
• Other allowances

Contract Start Date: Immediate Join or Latest July 2024

CUC Ulster University is a modern and dynamic University based in Qatar. It has ambitious plans to be one of the leading private higher education providers in Qatar and opening its brand new university campus at the new City of Lusail in September 2024, 21km north of Doha, that will accommodate up to 5,000 students.

CUC Ulster University offers BTEC HND qualifications for those who seek the vocational route.

With it’s partnership with Ulster University, it offers a range of internationally recognised foundation, undergraduate and postgraduate degrees all licensed by the Ministry of Education and Higher Education.

Ulster University UK has a national and international reputation for excellence, innovation and regional engagement that has made a major contribution to the economic, social and cultural development of Northern Ireland.

It is in the top 25% of UK universities for world-leading research and is ranked 7th in the UK for research impact, meaning its teaching is research-led and allows it to bring leading edge thinking and practice to the classroom. It works with public, private and third sector organisations to co-create innovative, technology-driven learning and development solutions for government, industry and major charitable associations.

Job Purpose:

The Facilities Manager oversees all building-related activities and maintains all properties. Actively takes part in the PPM planning and manages the day-to-day maintenance requests. The main aim is to preserve the infrastructure in good condition and ensure that facilities are safe and well functioning and to showcase portfolio of properties in a professional manner that reflects a world class organizational image and brand. 

Accountabilities 

• Oversee & ensure the functioning of the FM Department. 
• Ensure that all properties under maintenance are maintained in excellent condition at all times. 
• Ensure that the management is informed of concerns / issues requiring their attention. 
• Ensure HSE Policies & Procedures are adhered to. 
• Maintain proper ISO related documentation & due diligence. 
• Ensure the compliance with local authorities’ regulations. 
• Ensure asset tracking & retirement protocols are adhered to. 

Duties and Responsibilities

• Prepare annual budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs.
• Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.
• Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.
• Oversee building projects, renovations or refurbishments, including handover and commissioning of buildings.
• Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.
• Continually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency and effectiveness.
• Participate in contractor/vendor discussions, purchasing and selling of facility’s machinery and equipment as directed.
• Review maintenance and repairs performed by building staff.
• Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.
• Review and approve materials requested by FM team from procurement / stores.
• Ensure that facilities meet government regulations and environmental, health and security standards.
• Prepare daily, weekly and monthly work schedules based on the short and long-range plan. Administer the work order system for properties and ensure work orders are completed on schedule.
• Prepare presentations and reports for Management on budget, expenses, and property performance. 
• Recruit, interview, hire, train and evaluate maintenance personnel. Devising and setting up objectives to boost company productivity. 
• Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed. Oversee subordinate staff development activities, including providing/ proposing training as needed. 
• Review employees work hours to verify accuracy and approves payroll. 
• Respond to tenants’ complaints and inquiries tactfully and in a timely manner. 
• Work as a Team Player with co-workers and in conjunction with other departments. 
• Any other duties/responsibilities as assigned time to time based on business requirements. 

Skills 

• Knowledge of facilities management principals 
• Knowledge of financial management 
• Knowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX). 
• Solid commercial awareness 
• Ability to read and understand leases and contracts 
• Effective written, verbal and listening English communications skills 
• Attention to detail and high level of accuracy 
• Negotiation skills 
• Analytical and problem solving skills 
• Good judgment and decision making skills 
• Conflict resolution management 
• Excellent interpersonal skills 
• Team management and building skills 
• Very effective planning and organizational skills 
• Time management and multitasking skills 
• Customer service orientation 
• Management skills of running an organizational function with proven track record of achieving and or exceeding functional metrics goals 

Language: 

• English 

Specialized Training/ Knowledge Required 

• Well-versed in technical/engineering operations and facilities management best practices 

Education & Qualifications 

• BSc/BA in facility management or engineering 
• Relevant professional qualification (e.g. CFM) will be an advantage 
• Registration with Engineering or Project Management Governance Boards / Entities 

Experience 

• More than 8 years of experience in managing facilities and building maintenance. 
• Minimum 6 years of working experience in the Facilities and Maintenance Management area. 

 Remuneration and Benefits 

• Competitive tax free package, 
• Annual Return Air Tickets
• Private Medical Insurance 
• Other allowances

Contract Start Date: Immediate join or latest July 2024

Contract Duration: Renewable

How to apply

For an initial discussion about the role, please contact Anayet Sourav, by email at recruitment@artanholding.com

Closing time: 8 June 2024 or earlier subject to shortlisting the best-fit candidates

For further information regarding CUC Ulster, please visit www.cuc-ulster.edu.qa